Privacy Notice
Privacy notice
Last updated: 17 September 2026
This notice explains how Irina Kopytina LTD collects and uses personal information submitted through this website.
Who is responsible for your information?
Irina Kopytina LTD is the data controller responsible for your personal information.
Registered in England and Wales under company number: 23234 01725.
Registered office:
Suite 5, 5th Floor, City Reach, 5 Greenwich View Place, London, E14 9NN
For privacy questions or requests, use the contact form at Contact page and begin your message with “Privacy request”. You can also write to the registered office above.
Information collected
When you use the contact form, the following information may be collected:
Your name
Your email address
Your company or organisation, if provided
The subject and content of your enquiry
Any other information you choose to include
Subsequent correspondence relating to your enquiry
The website and its security services may also process limited technical information, such as your IP address, browser, device information and interaction data, to operate the website and prevent spam or abuse.
Please do not include sensitive personal information in the contact form unless it is necessary for your enquiry.
How your information is used
Your information is used to:
Review and respond to your enquiry
Discuss potential projects, roles or collaborations
Take steps you request before entering into a contract
Protect the website and contact form from spam, fraud and misuse
Maintain appropriate business records
Establish, exercise or defend legal claims where necessary
Meet legal or regulatory obligations
Your contact-form information will not be used to add you to a marketing list without separate permission.
Lawful bases
The lawful bases relied upon are:
Legitimate interests: responding to relevant business enquiries, managing professional relationships and protecting the website from misuse
Steps before entering into a contract: where your enquiry concerns a potential engagement or service
Legal obligation: where information must be retained or disclosed to comply with the law
Where legitimate interests are relied upon, the information is used only where those interests are not overridden by your rights and interests.
Providing your information
Providing information through the contact form is voluntary. However, a name, email address and sufficient information about your enquiry are needed in order to respond.
Who receives your information?
Information may be processed by trusted service providers that support:
Website hosting and form delivery
Business email
Website security and spam prevention
IT support and data storage
These providers process information only where necessary to provide their services and are subject to appropriate contractual or legal obligations.
Information may also be disclosed to professional advisers or public authorities where reasonably necessary or legally required.
Personal information is not sold.
Spam prevention
The contact form currently uses Google reCAPTCHA to help distinguish genuine enquiries from automated spam.
Google may process technical and interaction information for this purpose. Its processing is governed by the Google Privacy Policy and Google Terms of Service.
International transfers
Some website, email or security providers may process information outside the United Kingdom.
Where personal information is transferred internationally, reasonable steps are taken to ensure that an appropriate legal safeguard is in place. This may include UK adequacy regulations, the UK International Data Transfer Agreement, or the UK Addendum to the EU Standard Contractual Clauses.
Information about the safeguard applying to a particular provider can be requested using the contact details above.
How long information is kept
If an enquiry does not become a business engagement, the enquiry and related correspondence will normally be deleted within six months of the last communication.
If an enquiry develops into a client, supplier or other contractual relationship, relevant information may be retained for longer where needed for contractual, accounting, tax, insurance or legal purposes.
Spam and website-security information is retained only for as long as reasonably necessary to protect the website and investigate misuse.
Information may be retained for longer where required by law or where necessary to establish, exercise or defend a legal claim.
Security
Reasonable technical and organisational measures are used to protect personal information against unauthorised access, loss, misuse or alteration.
However, no internet transmission or storage system can be guaranteed to be completely secure.
Your rights
Depending on the circumstances, you may have the right to:
Ask for a copy of your personal information
Ask for inaccurate information to be corrected
Ask for your information to be deleted
Ask for the use of your information to be restricted
Object to processing based on legitimate interests
Receive certain information in a portable format
Complain about how your information has been handled
These rights are not absolute and may be subject to legal exceptions.
To make a request, use the contact details above. Additional information may be requested where reasonably necessary to confirm your identity.
Automated decisions
Your personal information is not used to make solely automated decisions that produce legal or similarly significant effects.
Complaints
Please contact Irina Kopytina LTD first if you have concerns about how your information has been handled.
You also have the right to complain to the Information Commissioner’s Office:
Changes to this notice
This notice may be updated when the website, contact form, service providers or legal requirements change. The latest version will always be published on this page with its revision date.